[Brand name]

When CBP asks where your goods were made, hand your broker one clean file.

For US importers buying from factories in Vietnam, Malaysia and Thailand. Your supplier uploads its paperwork from a phone. The app translates every page, checks the numbers against each other and against your purchase order, and builds one PDF for your broker.

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Free for your first supplier. Early access includes a free checklist of the records to collect for your product.

What one round of supplier paperwork costs you

suppliers, documents each, your time at $ an hour

Way of working Hours of work Cost
By handYour team collects and checks; a translator translates at $28.93 an hour
86.7hours
$2,968
AI chat appChatGPT or Claude at $20 a month; you upload, prompt, compare and assemble
53.3hours
$2,090
[Brand name]Suppliers upload; you review the flags. Starter plan, $149 a month
11.3hours
$589
Starting assumptions, not measurements.

Documents it handles

Photos, PDFs and Excel files, in Vietnamese, Chinese or English.

From your supplier and its material suppliers

  • Business license
  • Commercial invoices
  • Packing lists
  • Bills of materials
  • Fabric and material purchase contracts and invoices
  • Material delivery notes
  • Production records, such as work orders and output reports
  • Export declarations
  • Certificates of origin

From your own files

  • Purchase orders
  • Bills of lading
  • Entry details from your customs broker

Mismatched papers cost real money

Banks and customs officers put your documents side by side. When they don't agree, you wait, and sometimes you pay.

PaymentICC estimate, 2022

7 in 10 sets of letter-of-credit documents get turned down the first time they reach the bank.

Turned down the first timeAccepted

That's the International Chamber of Commerce's estimate: 65 to 80%. Every refusal delays payment, adds bank fees and can hold up the shipping papers you need to collect your goods. [1]

CustomsCBP case, 2023

CBP asked for nine records. It got none of them.

  • Not provided: Customs records for imported raw materials
  • Not provided: Certificates of origin for materials and finished goods
  • Not provided: Stamped factory timecards
  • Not provided: Description of the production equipment
  • Not provided: Production capacity of that equipment
  • Not provided: Equipment photos and a process flowchart
  • Not provided: Photos of the factory, showing its address
  • Not provided: Packaging costs
  • Not provided: A factory inspection report

The raw-material papers that did arrive had “substantive irregularities.” CBP found that the quartz, shipped from Vietnam, was Chinese, so antidumping and countervailing duties applied. [2]

These are the records to collect from your supplier, and check, before anyone asks.

Get the free checklist

Sources

  1. Reducing discrepancy rates under Documentary Credits. ICC Banking Commission, Technical Advisory Briefing No. 3, June 27, 2022 (PDF, library.iccwbo.org).
  2. Notice of Determination as to Evasion, EAPA Case 7783 (public version). U.S. Customs and Border Protection, August 31, 2023 (PDF, cbp.gov).

What gets checked, and against what

Every flag names the documents and page numbers involved, so you can check it yourself.

Inside each document

  • Every line: quantity × price = amount
  • Totals match the amount written in words, including Chinese capital numerals
  • Dates are real dates, and ID numbers have the right format
  • Anything missing is left blank and flagged, never guessed

Across your supplier's documents

  • Invoice ↔ packing list: quantities, cartons, weights
  • Bill of materials ↔ fabric purchases: enough material bought for what was made, in the right spec
  • Fabric delivery notes ↔ production report: material arrived before cutting started
  • Production report ↔ invoice: output covers what shipped, and dates run in order
  • Every document: the same company name and tax ID

Against your own records

  • Your purchase order: items, quantities, prices, ship-by date
  • The bill of lading from your forwarder: container, cartons, weights, ship date
  • Entry details from your broker: manufacturer, quantities, values and the origin you declared

The app flags differences. It doesn't decide what they mean, and it never files anything with CBP. You and your broker make those calls.

How it works

  1. Send your supplier a link

    Add the factory's name and email. It gets a private upload link in its own language.

  2. They upload from a phone

    Invoices, packing lists, bills of materials, production and shipping records. Photos, PDFs and spreadsheets all work.

  3. You review and download

    Look over the flags, ask for fixes through the same link, and download one file when you need it.

See it before you sign up

Sample evidence file

One PDF per supplier, bookmarked by document. The sample uses fictional companies and has four problems built in, the kind the checks are meant to catch.

  • Cover and contents, with a fingerprint (SHA-256) of every file as received
  • Consistency report: 18 checks, what passed, what needs a look and what to ask the supplier
  • Each original, followed by its English translation
  • Change log: who uploaded or asked for what, and when
Download the sample PDF (19 pages)

Free translator

Try it on one Vietnamese or Chinese document. You get an English translation, the key fields and a check of the numbers.

Sample result for a Vietnamese invoice
On the documentIn English
CÔNG TY TNHH MAY MẶC LÁ SENSeller: Lá Sen Apparel Company Limited
Ngày 14 tháng 09 năm 2026Date: 14 Sep 2026
Xuất xứ hàng hóa: Việt NamOrigin stated on the document: Vietnam
Tổng cộng: 12.960,00 USDTotal: 12,960.00 USD

Review: the two line items add up to 12,690.00 USD, not the printed 12,960.00. Ask the supplier to confirm.

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Planned pricing

Start free with one supplier. Plans differ by how many suppliers you keep active. Prices may change before launch.

Free

$0

1 active supplier

Starter

$149 a month

Up to 10 active suppliers

or $1,490 a year

Standard

$349 a month

Up to 30 active suppliers

or $3,490 a year

Plus

$699 a month

Up to 75 active suppliers

or $6,990 a year

Get early access

Tell us what you import and where your suppliers are. We'll email you a free checklist of the records CBP guidance points to for that product, and invite you as spots open, starting with suppliers in Southeast Asia.

Please use your company address, not Gmail or Yahoo.

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